POSITION TITLE: Director of Finance, Operations & HR
CLASSIFICATION: Exempt, Full-Time (1.0 FTE)
REPORTS TO: CEO
SALARY: Starts at $65,000-$70,000 DOE
LOCATION: Tucson, Arizona
Youth On Their Own (YOTO) supports the high school graduation and continued success of youth experiencing homelessness. We strive to eliminate barriers to education and empower Pima County’s housing insecure youth to stay in school. For over 35 years, we have supported this unique demographic by providing financial assistance, basic human needs, guidance, and more. We also assist our graduates in their pursuit of higher education, workplace readiness, and other opportunities for self-sufficiency. Youth On Their Own has an annual operating budget of $4.75M and 30 full-time employees. Learn more at www.yoto.org.
The Director of Finance, Operations & HR will lead, plan, organize, and control the activities of the finance, operations, property, IT, and human resources of YOTO. They will work collaboratively with other departments and the CEO to support the financial, technical, and administrative needs of the organization and our staff.
• Big picture: Provide financial analysis for strategic planning and long-term initiatives; Build and assess various financial resource allocations to assure the organization’s long-term viability.
• Budget: Plan, coordinate, and execute the annual budget process; Closely monitor budget and budget-to-actuals spending; Provide training to staff on management of department budgets.
• Financial Reports: Produce, review, and share monthly reports including Balance Sheet, Statement of Activities, Burn Rate/Reserves Report, and more.
• Accounting: Ensure reconciliation of bank and investment statements monthly and oversee month-end close.
• Banking: Continuously manage all banking relationships; Conduct banking activities (deposits, etc); Recommend changes to best meet YOTO’s needs.
• Audit: Serve as primary liaison with YOTO’s auditor to ensure a successful year-end audit and other accounting related items; assist Finance Committee with RFP for audit services as required.
• Risk assessment: Be diligent in monitoring agency resources and keep the CEO and Board informed of any concerns regarding financial management, cash flow, or other areas of financial risk.
• Policy: Maintain GAAP-compliant finance policies, procedures, and operations.
• Board/Committee Leadership: Act as liaison and provide support to the Board Treasurer and YOTO’s Finance and Investment Committees, including coordinating monthly/quarterly meetings; Provide finance training to the Board of Directors.
II. Operations & Facilities
• Insurance: Procure, monitor, and manage YOTO’s business and benefit insurance policies; Manage relationship with insurance providers to ensure adequate coverage at all times, obtain insurance certificates as needed, process claims, etc.
• Risk management: Oversee risk management and legal activities including letters of agreement, contracts, leases, and other legal documents.
• Facility: Ensure the safety, security, and functionality of YOTO’s facilities; Oversee facility acquisition, sale, and maintenance; Assist with the planning, design, management, and move into a new facility (est 2022).
• Vendors: Oversee the management of outsourced janitorial, maintenance, security, and other services.
III. Human Resources
• Policy: Develop and implement updates to human resource policies and strategy as needed; Model and enforce organization policies; Update Employee Handbook as necessary.
• Employees: Oversee all human resource functions including payroll, recruiting, new employee orientations, compensation, benefits management, retention strategies, regulatory and legal compliance, and performance reviews.
• Confidentiality: Serve as a resource for employees to confidentially share and address HR issues.
• Vendors: Manage relationship with Human Resources consultant; Seek qualified advice on HR matters as needed.
IV. Information Technology
• Strategy: Work with internal and external IT staff to assess YOTO’s needs, oversee creation of an IT plan for the organization, and implement the plan.
• Systems: Support IT & Facilities Specialist to ensure proper management of the ongoing maintenance and updating of information systems and infrastructure, including hardware, software, and applications.
• Security: Maintain a record of organization logins and passwords for all IT related items such as website, server, e-mail, etc.
• Compliance: Ensure that YOTO complies will all applicable data security regulations; Serve as YOTO’s HIPAA Security Officer and provide staff training as needed.
V. Organizational Leadership
• Culture: Act as a workplace culture leader and model values-based interactions with colleagues; Address culture concerns with the CEO as they arise.
• Team Participation: Actively participate as a member of YOTO’s Senior Leadership Team to inform organizational decisions and provide peer support to department directors; Actively participate as a member of YOTO’s Leadership Team to provide mentorship and guidance to mid-level managers and gather manager input on organizational decisions.
• Supervision: Provide supervision to department staff and conduct annual performance reviews; Mentor and develop employees using a supportive and collaborative approach.
THE INTENT OF THIS JOB DESCRIPTION IS TO PROVIDE A REPRESENTATIVE SUMMARY OF THE ESSENTIAL DUTIES PERFORMED BY THIS POSITION. EMPLOYEES MAY BE ASKED TO PERFORM OTHER JOB-RELATED TASKS OTHER THAN THOSE SPECIFICALLY PRESENTED IN THEIR JOB DESCRIPTION. YOUTH ON THEIR OWN RESERVES THE RIGHT TO REVISE THIS JOB DESCRIPTION AT ANY TIME.
• This position is 100% on-site at the Youth On Their Own administrative office in Tucson.
• This position generally works weekday daytime hours; Occasional early evenings or weekends may be necessary to meet the demands of the position.
• This position requires prolonged periods of computer use/screen time.
• Deeply held passion for and commitment to the mission of Youth On Their Own.
• Bachelor’s degree in business, accounting, finance, or similar field is required (Master’s degree or CPA preferred).
• A minimum of five years of related nonprofit experience in positions of increasing responsibility.
• Demonstrated ability to create complex organizational budgets and general accounting experience including month-end/year-end close and overseeing an annual audit.
• Experience in financial planning and analysis, human resources, information technology, accounting, operations, and/or facility management.
• Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills.
• Flexible and able to multi-task; Can work within an ambiguous, fast-moving environment while also driving toward clarity and solutions.
• Demonstrated resourcefulness in setting priorities and guiding investment in people and systems.
• Strong organizational and time management skills.
• Ability to work under pressure and accommodate change.
• Supervisory experience.
• Ability to meet YOTO’s standards for attendance and punctuality, respectful interactions with others, effective work habits, knowledge and skills, judgement, and ethics.
• Ability to pass an annual background check with no felony convictions connected to theft or embezzlement or any conviction related to child abuse or misconduct.
• Ability to receive Fingerprint Clearance Card.
• YOTO requests that all employees receive the COVID-19 vaccine except in the following cases: 1) A medical exemption under the Americans with Disabilities Act, 2) a sincerely held religious belief protected under Title VII of the Civil Rights Act, or 3) a strong personal conviction (details may be required).
COMPENSATION AND BENEFITS
New hires for this position start at a base pay of $65,000-$70,000 depending on experience. The pay range for YOTO Directors extends up to $82,000 annually. Competitive benefits include:
• 401k with up to 4% company match
• Health, Dental, and Vision insurance - YOTO pays 100% of premiums
• Life insurance - YOTO pays 100% of premiums
• Short term disability insurance - YOTO pays 100% of premiums
• Minimum of ten paid holidays annually
• Accrued paid vacation time
• Unlimited paid sick time
• Cell phone reimbursement ($30/month)
• Free mental health services
• Professional development funds and tuition reimbursement
HOW TO APPLY
Interested candidates should submit a cover letter and resume through the job posting site on BambooHR. The position will remain posted until filled. First round resume screening will take place on August 16 (apply by this date to be considered in the first round of candidate reviews).
Youth On Their Own is committed to inclusion, diversity, equity, and access. We are proud to be an equal opportunity employer. We recruit, employ, train, compensate, and promote employees regardless of race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We value lived experience and encourage applications from individuals with lived experiences of housing or food insecurity.
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